Terms and Conditions
Masonic (Southend Members)
1. All "Southend-based" Masonic units to benefit from "Southend Masonic Menu" - prices reviewed annually effective 1st July.
2. All wine, beer and soft drinks purchased over the bar to be charged at single tier pricing.
3. Wine, beer and soft drinks purchased on affiliated Lodge and other units accounts to be discounted at 25% on wine and port and 10% on beer and soft drinks.
Commercial
4. Private parties to use non-discounted Banqueting or Buffet menus. If booking is by, and being paid for by, a Southend Masonic member, then the discounted Members Menu can be used.
5. Any alternative, or chef-designed, menu to be priced and agreed prior to function.
Choices
6. Lodge Festive Board and White Tables - one choice per course plus dietary considerations.
7. Ladies Night functions, Commercial functions - choice of two options per course plus dietary considerations.
8. Designed menus to be priced by General Manager in conjunction with Head Chef.
Discounts on food
9. Southend Masonic members 30% discount on main food menu. Other freemasons & any lunches 15% discount on main food menu.
Temple Room Hire
10. SMC room-hire for affiliated Lodges and other units - Temple Rents will be collected by per capita charge of £5.50 per member per meeting. (Increasing to £7.50 on 1st January 2010) and reviewed annually thereafter.
11. SMC room-hire for Provincial, District and "Masters" meetings - Temple Rents will be collected by per capita charge of £2.00 per member dining and invoiced as Temple rent, reviewed annually.
12. SMC room-hire for non-affiliated Lodges - Temple Rents for Lodges and others using the Temples for special meetings. Charge on application to the General Manager.
Function Room Hire
13. Function room-hire for SMC members for private family banqueting, buffet, weddings and wakes - No Charge.
14. Function room-hire for Masonic use - No Charge.
15. Function room-hire for non-Masonic when full sit-down Banqueting menu used - No charge.
16. Function room-hire for non-Masonic when Buffet menu used - 50% room-hire charge.
17. Function room-hire for non-Masonic - non-dining - 100% room-hire charge / GM discretion.
18. Wedding Chapel for civil weddings charged in accordance with room-hire charge and terms.
19. Functions requiring additional rooms for entertainment, etc - Charged at room hire and at G.M.'s discretion.
Deposits
20. Room-hire deposit of £500 to be taken for all room bookings, with less than one year to date of function on Friday & Saturday evenings (Masonic & Commercial) other than lodges/units dining after meetings. To be refunded against final invoice. Non-refundable, either in full or part, upon cancellation and in accordance with hire contract.
21. Commercial Functions, weddings, banquets, etc., to be subject to stage-payment deposits in accordance with our separate terms and conditions and as shown on the booking form.
Bar and Ancillary Services
22. All drinks to be supplied by Saxon Hall, other than when the relevant corkage is paid, or supplied by lodge/unit historically using ‘grandfather rights' where a 50p per person glass washing charge will added.
23. Bar extension hours after 1am. - £50.00 Charge.
24. P.A. systems for non-affiliated - hire £50.00 Charge and at G.M.'s discretion.
25. Projector and screen - £50.00 Charge.
26. Flip charts and paper - £20.00 Charge.
27. All variations to be at G.M.'s discretion.
Accounts
28. Masonic bar accounts to be included with Lodge account and settled in accordance with SMC payment terms.
29. All private and over-counter purchases to be settled on the day by acceptable means of payment. Credit tabs to be approved prior to purchase with Proof of Payment.
30. All accounts to be settled by the Principle Organiser.
Payment Terms
31. Southend Masonic members, government bodies, local council, etc., 30 Days
31. Any other party - payment in full 48 hours prior to function